Login
Contact us

Accelerate AI Intake Without Sacrificing Governance

Replace manual reviews and ad hoc forms with structured workflows that fast-track low-risk AI and focus attention where it matters, so teams can approve more AI with confidence.
Request a Demo

What Is AI Intake Governance?

AI intake governance is the process organizations use to review, assess, and approve new AI use cases before deployment. It’s where most AI governance programs break down. Requests pile up, reviews stall, and teams can’t distinguish low-risk use cases from those requiring deeper scrutiny. Trustible accelerates intake with embedded risk intelligence and customizable workflows that help governance teams approve more AI, faster, while keeping decisions consistent and defensible.

The AI Intake Problem

AI intake is now a critical bottleneck for organizations trying to scale AI responsibly:
  • Intake requests overwhelm IT, legal, and compliance teams
  • Manual forms and email-based reviews slow approvals
  • Every use case gets treated the same, regardless of risk
  • Stakeholders lack clarity on who reviews what and when
  • Decisions are difficult to trace or defend later

How Trustible Accelerates AI Intake Governance

Risk-Based Triage

Trustible triages AI use cases by risk as they enter intake. Lower-risk use cases move through streamlined reviews, while higher-risk or novel systems get flagged for deeper assessment.

Customizable Workflows with Embedded Expertise

Trustible provides out-of-the-box intake workflows informed by AI governance best practices, including predefined templates and review steps. Teams can fully customize forms, questions, routing logic, risk rules, and approval paths to match their organizational structure and policies.

Automated Risk and Impact Assessments

Trustible embeds structured risk and impact assessments into intake using continuously updated taxonomies for AI risk, mitigations, benefits, incidents, and stakeholder impact. Automated detection flags potential regulatory or policy concerns early.

Mitigation and Decision Tracking

Trustible connects intake reviews directly to mitigation planning and outcomes. Approvals, rejections, conditional approvals, and required follow-ups are captured in one place with full traceability.

Coordinated Reviews Across Stakeholders

Expand intake coverage across teams and vendors with reporting and executive visibility.

Platform Capabilities Supporting AI Intake

AI Inventory

Automatically capture new AI use cases during intake and maintain a structured, up-to-date inventory of internal systems, agents, models, and vendors.

Workflows

Orchestrate configurable intake, review, and approval workflows that enable collaboration across AI, legal, and business teams.

Risk Management

Embed inherent and residual risk assessments directly into intake, with guidance that helps reviewers apply consistent judgment.

Insights Taxonomies

Apply expert-informed intelligence on AI risks, mitigations, incidents, and benefits to guide intake questions and decisions.

Policy Management

Tie intake reviews to internal AI policies and governance requirements so policy expectations are enforced in practice.

Reporting & Dashboards

Real-time visibility into intake volume, cycle time, decisions, and bottlenecks.

Measurable Outcomes from Faster AI Intake

Organizations using Trustible to modernize AI intake see results quickly. On average, customers achieve 10X faster AI intake, 4X more AI use cases approved, and 60% reduction in governance cycle times, with 100% of use cases audit-ready.
Request a Demo

Your First 90 Days of AI Intake Modernization

30 Days

60 Days

90 Days

Day 30: Standardize Intake

Launch AI intake workflows with consistent forms, ownership, and documentation.

Day 60: Automate Risk-based Routing

Turn on risk triage, assessments, and stakeholder routing to reduce cycle time.

Day 90: Scale Across the Organization

Expand intake coverage across teams and vendors with reporting and executive visibility.

AI Intake Governance FAQs

What makes Trustible's intake different from forms or ticketing tools?
It’s not just about steps, fields, and tasks. Trustible combines customizable workflows with embedded AI governance intelligence, so intake decisions are risk-based, consistent, defensible, and dynamic as AI and policy evolve.
Yes. Intake forms, review steps, routing logic, and approval paths can be tailored by use case, business unit, or risk profile. Virtually everything about Intake Workflows can be customized.
Risk-based triage applies predefined criteria and expert taxonomies so streamlined reviews remain structured, documented, and aligned to your risk appetite.
Most teams launch standardized intake within 30 days and see measurable cycle-time reductions within 30–60 days.