Trustible — Intake

Intake

AI Intake

Capture every AI use case before it goes into production

Structured intake workflows replace email chains, spreadsheets, and ad hoc processes. Every use case, model, agent, and vendor enters a risk-based system the moment it's submitted — routed to the right level of review automatically.

Continuous AI governance lifecycle

Intake

Manage Risk

Monitor

Comply

The problem

What AI intake looks like without a structured program

If any of these scenes are familiar, your intake process is creating risk, and slowing your team down at the same time.

Every use case gets treated the same, regardless of risk level

A low-risk internal analytics tool waits as long as a high-risk customer-facing model.

Requests pile up in email and Slack with no single source of truth

Ownership is unclear. Documentation lives in silos. Nothing is traceable.

Governance becomes the bottleneck the business works around

Teams deploy AI without review because the review process takes too long.

Decisions are difficult to trace or defend when auditors ask

No audit trail means no way to demonstrate due diligence after the fact.

How it works

Three capabilities that transform how intake works

Each capability addresses a distinct failure mode in how most enterprises handle AI intake today. Together they replace manual triage with a structured, automated system that scales with your AI program.

01 — Risk-based triage

Low-risk AI moves in hours. High-risk AI gets the scrutiny it requires.

Every submission is automatically scored on entry. Trustible's risk logic assigns each use case a tier and routes it to the appropriate review depth without manual triage.

Automated scoring on submission — no manual assignment
Three-tier system: auto-approve, standard review, enhanced review
Configurable thresholds match your risk appetite

Explore risk-based triage

Risk triage — new submission

Submission received

GPT-4 customer support agent

Automated risk score: Medium (62/100)

Customer-facing · PII access · no human override

Routed → Standard review track

Assigned to AI governance lead · SLA: 5 days

Reviewer notified · clock started

Automated assessment pre-populated

02 — Customizable workflows

Configure intake to match how your organization actually reviews AI.

Every organization has different approval stages, reviewer roles, and documentation requirements. Trustible's workflow builder adapts to your process — not the other way around.

Drag-and-drop workflow builder — no engineering required
Role-based assignments: legal, security, governance, business
Conditional branching by AI type, department, or risk tier

See the workflow builder

Workflow — HR screening model

Intake form submittedDay 1

Risk assessment completedDay 3

Legal review — EU AI Act checkDay 5

CISO sign-offPending

Final approvalBlocked

Overall progress60%

03 — Automated assessments

Pre-built templates cut reviewer workload by removing blank-page starts.

Every intake type — use case, model, vendor, agent — comes with a pre-populated assessment template built from Trustible's expert risk taxonomy. Reviewers guide and decide; the research is already done.

Separate templates for use cases, models, vendors, and agents
Risk dimensions pre-populated from Trustible's expert taxonomy
Mitigation suggestions surfaced inline for every flagged risk

See assessment templates

Assessment — vendor: DataRobot

Risk dimensions

Data privacy

Medium · 2 flags

Bias risk

Low · no flags

Cybersecurity

High · review req.

Legal risk

Medium · 1 flag

Suggested mitigations

Request SOC 2 Type II report from vendor

Add data processing agreement to contract

10×

faster intake cycle

4×

more use cases approved

60%

reduction in cycle times

The human layer

Expert governance embedded at every step

Trustible's intake workflows aren't configured by a software team — they're designed by practitioners who have built AI governance programs inside regulated enterprises. The risk triage logic, the assessment templates, and the workflow defaults reflect years of hands-on governance experience, updated continuously from real-world incidents and regulatory developments.

When you implement Trustible, our team works alongside yours to pressure-test your intake process, adapt workflows to your organizational structure, and ensure your program is defensible from day one.