Platform Intake
Intake Manage Risk Monitor Comply
AI Intake

Capture every AI use case before it goes into production

When intake runs on email chains and spreadsheets, use cases slip through before anyone reviews them. Trustible captures every use case, model, agent, and vendor the moment it's submitted, routing each to the right level of review automatically.

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Continuous AI governance lifecycle
Intake
Manage Risk
Monitor
Comply
The problem

Every AI request falls into the same queue

Without risk-based intake, every request is handled as if it needs the same level of scrutiny. That slows low-risk work, overloads reviewers, and leaves no clear system of record.

Intake without structureThe inbox approach
  • Every use case waits in the same queue, regardless of risk
  • Requests scattered across email and Slack, no source of truth
  • Review timelines stretch until teams route around the process
  • No record to point to when auditors ask what happened
Intake with TrustibleOne risk-based system
  • Automated risk score routes each submission to the right track
  • Every request enters one system, with one owner
  • Low-risk moves in hours, high-risk gets full review
  • Every decision, and who made it, is logged automatically
Platform capabilities

What's included

Everything you need to capture, route, and record AI use cases for your company

The Intake Hub

One home for every AI use case

The Intake Hub gives every team a single place to propose new AI, track what's moving through review, and ask the built-in assistant anything about the inventory.

Trustible · Intake Hub
Intake workflows
New AI use case · 3 sections · 5 tasks
In progress
Section 1 · Business Case & Risk Scoping
0 / 2 tasks completed
Active
TaskAssigned toDue datePersona
Use case scoping questionsEHErica Halpermm/dd/yyyyBusiness Owner
Initial risk questionnaireJJJosh Johnsonmm/dd/yyyyBusiness Owner
Section 2 · Initial Risk & Benefits Review
0 / 1 tasks completed
Activate section
TaskAssigned toDue datePersona
Risk reviewAGAI Governance Committeemm/dd/yyyyGovernance Owner
Section 3 · Proposal & Next Steps
0 / 2 tasks completed
Activate section
TaskAssigned toDue datePersona
Next-step recommendationsAGAI Governance Committeemm/dd/yyyyGovernance Owner
Final approval?Assignmm/dd/yyyyExecutive Sponsor
The human layer

Expert governance embedded at every step

Designed by practitioners who’ve run AI governance programs inside regulated enterprises. Updated continuously from real-world incidents and regulatory developments.

Pressure-test your intake process
Adapt to your org structure
Defensible from day one
Frequently asked

Questions about AI intake

What counts as an AI use case that needs intake?
Any model, agent, vendor tool, or feature that uses AI to make or inform a decision. If your team is building, buying, or deploying it, it enters intake and gets a record — so nothing reaches production unreviewed.
How does risk-based routing decide the review track?
Every submission is scored from its intake responses. Low-risk use cases fast-track to lightweight approval, while higher-risk ones route automatically to full review and impact assessment — so scrutiny matches actual risk.
Can we customize the intake workflow?
Yes. Sections, tasks, assignees, personas, and approval stages are all configurable. Trustible ships with a proven default workflow you can adapt to your organization's structure and review process.
Who can submit an AI use case?
Anyone you give access to — product managers, engineers, procurement, or business owners. The Intake Hub gives every team one place to propose new AI, so requests stop living in email and Slack.
Does this replace our existing ticketing or GRC tool?
No. Trustible handles AI-specific intake and governance, then feeds decisions and evidence to the tools you already use rather than replacing them.
How quickly can we get started?
Most teams are live within 30 days. Governance experts help configure your workflow, routing, and risk thresholds so intake reflects how your organization actually reviews AI from day one.
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Get started

Stop running AI intake on email and spreadsheets.

Trustible captures every AI use case, routes it by risk, and keeps an audit-ready record from the moment it's submitted.

Request a demo